Microsoft Teams PTO Automation

Approvals and calendars handled for you

Employees request PTO in Teams, managers approve inline, and calendars plus logs update automatically—no emails or spreadsheets to chase.

beginner1-2 weekshr

Integrations used:

PTO admin consumes managers

Email-based leave requests create confusion and overlapping approvals.

Managers miss requests buried in threads

Calendars are updated late or not at all

HR tracks balances manually across spreadsheets

Employees lack visibility into approvals

Requests, approvals, and calendars stay in sync automatically.

Collect requests in Teams

A Teams bot captures dates, type of leave, and notes from employees.

Approve in chat

Managers approve or decline directly in Teams with audit trails.

Sync calendars

Approved PTO blocks add to Outlook calendars and team availability views.

Update balance logs

Excel or Google Sheets automatically track balances and history for HR.

Fewer coordination errors

Centralized approvals prevent overlaps.

Instant visibility

Calendars update the moment PTO is approved.

Time saved for HR

Balance tracking is automated across sheets.

Better employee experience

Simple chat-based requests replace email chains.

Teams standardizing PTO approvals in Microsoft 365

Collect and approve PTO directly in Teams with a clear audit trail.

Remote companies needing visibility on availability

Auto-update Outlook calendars so availability stays visible to everyone.

HR teams eliminating manual balance updates

Sync approvals to Excel or Sheets to keep balances current automatically.

Managers wanting quick approvals from mobile

Approve requests in chat without email back-and-forth.

Book a free consultation and we'll customize this template to your specific workflow and business needs.